MITArchA exists as a subgroup within the larger universe of the MIT Alumni Association, which oversees all alumni outreach activities on behalf of the Massachusetts Institute of Technology. The bylaws below govern our activities.
ARTICLE I. NAME, PRINCIPAL OFFICE & TERRITORIAL LIMITS
1.1 This organization shall be known as MITArchA (MIT Architecture Alumni)
1.2 MITArchA will hold its meetings and conduct its activities as its Board of Directors may select.
1.3 The Territorial Limits of this club shall be worldwide.
ARTICLE II. NATURE, OBJECTS & PURPOSES
2.1 MITArchA shall be a nonprofit, educational organization, and no parts of its funds or property shall ever be used, expended or conveyed for the personal or individual benefit of any member; nor shall any member ever have any right, title, claim or interest to any such funds or property by virtue of his/her membership.
2.2 The purposes for which MITArchA is organized are to:
2.2.1 Develop and sponsor activities for alumni of the Massachusetts Institute of Technology.
2.2.2 Offer stimulating programs and activities to MIT alumni, their families, friends, parents of students, current students, past and present faculty members, administrators and others.
2.2.3 Provide a communications link between alumni and MIT for a maximum flow of ideas, information and services; Inform alumni about MIT’s changing academic programs and extracurricular activities.
2.2.4 Encourage alumni in financial support of MIT, broad participation in alumni activities, and alumni involvement in MIT related volunteer activities.
2.2.5 Cooperate with the MIT in recruiting students and promoting its reputation.
2.2.6 Conduct all its activities exclusively for educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1954, as the same may be amended from time to time.
ARTICLE III. DUES MEMBERSHIP
3.1 Membership shall be open to alumni, parents of current students, spouses of deceased alumni and designated affiliates of the Massachusetts Institute of Technology of Cambridge, Massachusetts.
3.2 Members of MITArchA are those people who pay the annual dues.
3.3 Any member may resign his/her membership by so notifying the Secretary in writing, but will be expected to make all contributions due prior to such resignation. Whole or pro rata rebates of dues shall not be given in the cases of such resignations or removal.
3.4 Only MIT alumni can be Board members
3.5 Non-MIT individuals may become “Friends” of MITArchA, and receive all of the benefits of membership, except that they shall not be eligible for election to the Board nor have the right to vote. “Friends” shall include, among others, the parents of students and alumni, and spouses of alumni. They shall pay the annual dues that apply to MIT alumni.
ARTICLE IV. BOARD OF DIRECTORS
4.1 The business, property, and affairs of MITArchA shall be managed and controlled by the Board of Directors (the Board).
4.2 The Board shall consist of up to twenty, of which at least seven will form the Executive Committee (the Committee).
4.3 The Committee shall consist of at least the President, Secretary, Treasurer, Vice President of Programs, Vice President of Communications, Vice President of Membership, and Vice President of M10ers.
4.4 The Executive Committee shall meet at such times and place as designated by the President. Four members of the Committee shall make a quorum for transaction of business at any meeting, except in the case described in Section 4.5. Decisions shall be made by a majority of those present, except in the case described in Section 4.5.
4.5 Any member of the Board may be removed by majority vote of the Executive Committee when in their judgment the best interests of MITArchA would be served thereby.
4.6 Any member of the Board may resign his/her position by submitting a written resignation to the Secretary of MITArchA. Such resignation shall be effective as of the date received by the Secretary of MITArchA, and shall automatically terminate his/her membership on the Board.
4.7 The Board shall elect officers in accord with Article VI.
ARTICLE V. DUTIES OF EXECUTIVE COMMITTEE MEMBERS
5.1 The President shall preside over all meetings, select all committees, except as herein provided, shall be Chairperson of the Executive Committee, and shall have such further duties as ordinarily pertain to the office of the President, including but not limited to:
5.1.1 Providing an agenda for the meetings;
5.1.2 Acting as official liaison with the Alumni Association;
5.1.3 Appointing new Board Members if needed to fill a vacancy resulting from the resignation or removal of a member;
5.1.4 Except as otherwise provided by the Board, he/she shall, with the Treasurer, sign all written contracts and other instruments made or entered into by or on behalf of MITArchA that have been approved by the Committee.
5.2 The Secretary shall keep the records of MITArchA and shall record all meetings of the Executive Committee, including attendance, and actions of MITArchA.
5.3 The Treasurer shall collect all contributions, keep the books and accounts of MITArchA and shall have custody of all funds of MITArchA; render periodic reports of the financial condition of MITArchA as directed by the President; attend to the payment of bills and obligations; and shall have such further duties as ordinarily pertain to the office of Treasurer. All funds of MITArchA shall be deposited in the account of MITArchA (MIT Alumni Architects) in a bank designated by the Board of Directors.
5.4 The Vice President of Programs shall work closely with the board in all matters related to programs.
5.5 The Vice President of Communications shall work closely with the board in all matters related to communications in all its forms.
5.6 The Vice President of Membership shall work closely with the board in all matters related to membership.
5.7 The Vice President of M10ers shall work closely with the board in all matters related to M10 Alumni, alumni within the past 10 years.
5.8 The Executive Vice President shall serve as the delegate of the President and carry out the Presi- dent’s duties when the President is unavailable to carry out his/her duties.
5.9 One member may hold more than one office except that the President and Executive Vice President may not be the same member.
ARTICLE VI. NOMINATION & ELECTION OF BOARD & EXECUTIVE COMMITTEE MEMBERS
6.1 All Executive Committee members shall be elected for a term of two years with a term limit of two consecutive terms. Board members to shall be elected for a term of three years, with a term limit of two consecutive terms. Approximately one third of the Board members shall be elected each year. The term of a Board Member shall begin at the annual meeting. The first order of business at the initial board meeting is the election of the Executive Committee by the board. The term of office for each Executive Committee member shall begin immediately upon election. The annual meeting of the Board shall take place in September of each year.
6.2 Nomination for elections shall be made by a nominating committee appointed by the President at least one month prior to the election. This committee shall consist of three Board members and shall present its report. Further nominations may be made from the floor or by communications with the Secretary prior to the election.
6.3 The Committee shall fill any vacancies in office at a meeting of the Board called upon with at least a one week notice, which notice shall state the purpose of the meeting. Any member elected to fill a vacancy shall serve for the remainder of the unexpired term.
ARTICLE VII. AMENDMENT OF THE ARTICLES & BYLAWS
7.1 The power to alter, amend, or restate the Bylaws shall be vested in the Board. Such action may be taken by vote of the majority of a duly constituted quorum of the Board present at any regular or special meeting.
7.2 Notice of intent to alter, amend, or restate the Bylaws must be given by the Board to the dues paying membership at least two weeks prior to any vote by the Board regarding such alteration, amendment, or restating. Such notice shall also state the date, time, and location of the Board meeting at which such matters will be discussed and voted upon.
ARTICLE VIII. REVENUES
9.1 The annual dues rate shall be set from time to time by the Board.
9.2 Dues membership and the MITArchA fiscal year shall begin on the first day of July and end on the last day of June of the succeeding year. Any dues paid shall apply only to the specified term.
ARTICLE X. MISCELLANEOUS
10.1 No member or officer of MITArchA shall be personally liable on any contract entered into by the Club or because of any act or thing done or omitted to be done on behalf of or in the name of MITArchA.
10.2 In the event of dissolution of MITArchA, any and all of the assets of MITArchA shall be turned over to the Association of Alumni and Alumnae of MIT in Cambridge, Massachusetts.